Archive - Document Management
Optimize business efficiency: embrace the future with AIDA's Advanced Document Archive
Streamline your document management processes with AIDA's advanced document archive feature, designed to cater to the modern business's needs.
Our cutting-edge solution offers a comprehensive range of capabilities, including indexing of full-text OCR and extracted fields, unlimited cloud storage, complete document lifecycle control, and seamless integrations with your existing workflows.
AIDA's document archive is the best-in-class tool for businesses looking to enhance efficiency, improve collaboration, and ensure secure and long-term storage of sensitive information.
Unlimited storage and automatic cloud/mobile Document Management
AIDA's document archive provides unlimited storage space, allowing your business to grow without worrying about storage limitations.
Our smart system automatically renames files based on extracted fields and rules you define, ensuring a consistent and efficient organization of documents.
With AIDA, you can effortlessly manage large volumes of documents across multiple departments or projects. The cloud-based storage system ensures accessibility and security while eliminating the need for physical storage and manual organization, streamlining your document management processes.
Furthermore, with AIDA Mobile, it doesn't matter where you are, you can access the archive on your smartphone, ensuring you have the information you need at your fingertips. This added convenience makes it even easier to stay organized and in control of your documents, all within the same efficient platform.
Advanced full-text OCR search engine for fast and accurate document retrieval
AIDA's robust search engine enables users to search both extracted fields and the entire text content of documents, utilizing full-text OCR capabilities.
Our advanced query support, powered by cutting-edge technology, guarantees quick and accurate results for even the most complex searches.
Effortlessly locate essential documents in a matter of seconds with our powerful search functionality, reducing the time spent searching for files and improving overall productivity.
AIDA's search engine adapts to your specific requirements, ensuring that you can easily find the information you need when you need it.
Enhance workflows and knowledge building with document relations
AIDA's document archive doesn't make use of folders, it rather promotes the creation of knowledge graphs through relations between documents, streamlining workflows and fostering knowledge building within your organization.
This interconnected approach allows for a comprehensive understanding of complex information and promotes collaboration among team members.
Improve decision-making and optimize internal processes by leveraging the knowledge graphs feature to identify patterns, trends, and relationships within your documents.
AIDA's innovative approach to document management helps your organization stay ahead of the curve and adapt to changing industry demands.
Obtain complete transparency and control with comprehensive document history
AIDA's document archive offers a detailed history of each document, tracking its origin, destination, and actions taken, ensuring full control and simplifying compliance audits.
The combined document history integrates extracted fields, providing a streamlined view of the document lifecycle. This feature assists in managing commons deadlines such as payment dates and other similar due dates, simplifying the tracking and organization of crucial information for more efficient business processes.
Stay informed with AIDA's document history to monitor compliance and understand your organization's information flow and identify potential bottlenecks.
With AIDA, you can confidently manage your business's documents while ensuring regulatory adherence and minimizing potential risks.
Customize columns and sort search results for a tailored document management experience
AIDA's document archive allows for columns customization and result sorting, providing a personalized and organized overview of your documents.
Adjust the display of your document library to suit your specific needs and preferences, ensuring that the most relevant information is always visible and easily accessible.
Experience a tailored document management system that adapts to your unique requirements and enhances productivity by presenting the data you need in the most efficient manner.
AIDA's customizable interface ensures a seamless user experience, allowing you to focus on what truly matters – growing your business.
Share documents securely while mantaining control
Simplify collaboration with AIDA's sharing/public link feature, allowing you to securely share documents with anyone using a simple link.
Set an expiration date for added security, and choose between allowing PDF downloading or displaying the document in view-only mode.
AIDA's secure sharing capabilities ensure the protection of sensitive data while promoting collaboration and streamlining workflows.
Enhance teamwork and communication both within your organization and with external partners by sharing crucial information quickly and safely.
Export data in various formats for seamless integration and advanced analytics
AIDA's document archive offers the ability to export extracted fields and other useful information in a range of formats, including XLS, JSON, XML, and CSV.
This versatility allows for seamless integration with other systems, facilitating business intelligence, reporting, and analytics efforts.
Unlock the full potential of your data by exporting it to your preferred format for further analysis or integration with other tools.
AIDA's powerful export feature ensures that you can make data-driven decisions, optimize processes, and stay ahead of the competition in today's fast-paced business environment.
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