AIDA GPT
Agentic AI for document automations. Ask in plain language, get the result.
In legal, finance and operations, document-heavy work still consumes an enormous share of your team's day. Industry estimates put the cost at $2.5 trillion a year* in repetitive data tasks alone, with manual entry adding a 4-5% error rate** on top. Hours disappear into folders, follow-ups, spreadsheets and the connections between documents that hold the actual business answer.
AIDA GPT takes that work off your plate. Powered by Actio, AIDA's proprietary agentic AI architecture, your team asks in plain language and receives a finished result, grounded in your real document data.
Because every reply sits on top of AIDA's industry-leading extraction and classification, the assistant works with the precision and business awareness of a colleague who already knows your archive.
* Capella Solutions, "The hidden costs of manual data processing". ** Neurons Lab and Capella Solutions.
From plain-language questions to completed work
Even a simple business question rarely has a simple answer in a document-heavy operation. "Are there overdue invoices for ACME?" "Which contracts expire next quarter?" Each one becomes a sequence of filters, exports and follow-up emails before anyone can move on.
AIDA GPT replies to the question and finishes the work behind it. An agentic loop plans the steps, navigates your archive, follows the relations between documents and brings back a complete result.
The outcomes are ready to use: tables download as styled Excel files in one click, charts render inline, email drafts and payment requests open in an editable canvas where your team reviews, adjusts and confirms before anything leaves the platform.
AI specialists tailored to your workflows
Specialised document work needs specialised AI: a reviewer that recognises the clauses your team flags, a drafter that matches your tone of voice, a translator that handles the formats your suppliers use.
The chat handles those requests by delegating to your Actio, AIDA's proprietary agentic AI architecture. Every specialised AI agent your team has built is automatically available, and a single user prompt flows to the right one without manual selection.
When a job needs more than one specialist, multi-agent workflows orchestrate behind the scenes and bring back a unified result. Because every Actio is grounded in AIDA's industry-leading data extraction and classification, the chat gets to lean on the same accuracy your team already trusts on every specialised request.
Operational work on schedule and on triggers
Some work belongs to the calendar or the inbox: weekly cash-flow reports, monthly contract renewal reviews, daily reconciliations, post-approval follow-ups on every contract that goes through. When the team is busy or out of office, the work backs up and deadlines slip.
Any Actio you build can run on a schedule (every morning at 9, every evening at 6, or whatever time the work needs) or on a document event (every contract approval, every archived invoice). From that moment it executes autonomously, end to end.
When the work is done, the agent leaves a notification linked to the chat that contains the full conversation, the documents consulted and the artefacts produced. Every background run is transparent, auditable and resumable, turning AIDA GPT into an always-on layer of operational intelligence.
Visible progress on long, multi-document jobs
When AI tackles many items at once, the question naturally comes up: "how do I know nothing was skipped? Which item failed? Where exactly are we?"
With Plan Mode, AIDA GPT answers all three. As soon as three or more items are detected, the platform builds a structured plan and shows it on screen, with each item updating in real time as the work progresses and clickable links to the source documents.
Your team can step in at any moment to redirect the work, skip an item or close the plan early. Long, repetitive jobs become visible, auditable and resumable, giving teams the confidence to delegate increasingly strategic work to the AI.
Answers that follow your document connections
Real business questions cross documents. "Did ACME pay all the invoices linked to last quarter's contract?" "Are there receipts open against this purchase order?" The answers live across contracts, orders, invoices, payments and reconciliations, in connections AIDA already understands.
AIDA GPT works at the level of your connected business context, traversing your relation chains automatically to surface every document that matters to a given question.
This cross-document reasoning fits any team that handles complex business workflows. Finance teams reconcile payments across contracts, invoices and receipts, with every total produced by AIDA's verified arithmetic so the figures stand up to audit. Legal teams build assessments from connected case files. Procurement, claims handling and compliance audits follow the same pattern, and AIDA GPT navigates the connections so your team stays on the decision.
An assistant that improves with every conversation
Working with AI tools today often means starting from zero in every conversation. The same corrections, the same context, the same preferences, restated every time.
AIDA GPT becomes more useful with each chat by drawing on two layers of context. Persistent memory captures the conversational facts your team teaches it. "Invoice 63/A is disputed." "ACME uses 60-day terms." "Our fiscal year starts in April." Alongside that, the chat reads the full event history of every document, from payments and approvals to status changes and manual notes. The same question on the same data converges to the same correct answer over time.
This is what turns AIDA GPT into a strategic investment. It builds on what you already have: your document types, extraction rules, archive and processes. It delivers almost immediate ROI on work that already happens every day. And it keeps getting better as the platform learns from your business, your data and your exceptions.
