AIDA 14.0: advanced Document Automation with new relationships, table analysis, and PDF editing

AIDA, the Intelligent Document Processing (IDP) platform powered by Artificial Intelligence, continues to revolutionize enterprise document management with the release of version 14.0.

The new features enhance automation, efficiency, and organization of digital documents, offering advanced tools to create document relationships, analyze complex tables more reliably than ever, and intuitively modify PDF files.

Discover how AIDA 14.0 can optimize your document processes, reducing management time and increasing business productivity.

New UI/UX for document relationship management

One of the key innovations in AIDA 14.0 is the revamped graphical interface for document relationships, allowing users to intelligently link different types of documents through a visual and interactive node system.

With AIDA, document relationships are not restricted to predefined system entities. Instead, they are dynamically generated by the user, who freely defines the connection properties. Thanks to the innovative use of Knowledge Graphs, this market-unique flexibility enables the creation of a fully customized information network, perfectly adapting to each company's needs.

Why are document relationships essential?

In business environments, documents rarely exist in isolation.

Invoices, purchase orders, contracts, emails, and reports are interconnected and often need to be referenced together.

With AIDA 14.0, creating intelligent links between documents is quick and easy, eliminating manual searches and improving workflow efficiency.

How do document connections work in AIDA 14.0?

• Intuitive visual interface: link documents with just a few clicks using a clear and interactive node system.
• Customizable connection rules: document relationships are based on user-defined properties. Connections support five criteria:
  • Equal: perfect match between two values.
  • Contains / Is contained in: useful for finding keywords or identifying subsets of information.
  • Similar to / Very similar to: allows linking documents with similar properties (e.g., close dates or approximately matching numbers).
• AI-powered automation: AIDA automatically suggests the most relevant connections between documents, reducing setup time and improving accuracy.
• Unlimited scalability: create true relationship chains, without limits, between any number of documents and properties.

Practical use cases

• A purchase order is recorded in AIDA.
• When an invoice arrives, AIDA automatically links it to the corresponding order and verifies data consistency.
• The invoice is then associated with the delivery note and the related payment made.
• The company has a complete view of the entire purchase cycle without the need for manual searches.
• Document relationships can trigger any workflow, such as generating a document, sending a notification for an upcoming deadline, requesting a legal document review, or automatically updating a corporate database.

Enhanced table analysis for faster data extraction

One of the biggest challenges in digital document management is extracting data from complex tables, especially those spanning multiple pages or featuring inconsistent formats.

With AIDA 14.0, AI-powered document analysis is more precise and powerful than ever, allowing users to effortlessly extract tabular information—even from thousands of rows across dozens of pages—from PDFs, scans, and digital documents.

Key benefits of AIDA 14.0 table analysis

• Multi-page table processing: extract structured data even from extended tables.
• Automated, error-free extraction: no manual intervention required, significantly reducing processing time.
• Compatibility with any format: works with scanned documents, native PDFs, images, and digitized files.
• Data integration: extracted data can be exported to Excel or sent to enterprise management systems or databases through various integrations.

Practical use cases

• Financial sector: automated extraction of data from bank statements, balance sheets, and expense reports.
• Logistics and supply chain: analysis of product lists, price lists, and delivery notes.
• Procurement and purchasing management: automation of data collection from purchase orders and quotes.

Advanced PDF editing for more efficient Document Management

AIDA 14.0 introduces advanced PDF editing tools, enabling businesses to manage documents more dynamically and adapt to operational needs.

Key features for PDF management

• Remove unnecessary pages: clean up documents by eliminating redundant content for more targeted analysis.
• Merge documents: combine multiple PDF files into a single document, simplifying review and archiving.
• Rearrange pages: organize multi-page documents with an intuitive interface.
• Automatic classification: split a single PDF into multiple separate documents for more detailed and precise management.

Practical use cases

• Batch scanning from a multifunction printer: An administrative office scans hundreds of documents daily using a multifunction device, generating a single PDF file containing invoices, contracts, receipts, and purchase orders mixed together. AIDA automatically splits the document into separate files, classifies them, and archives them correctly without manual intervention.
• Warehouse label digitization: A logistics company takes photos of shipping labels on boxes to track merchandise. AIDA recognizes each label within the image, extracts it as a separate document, and automatically links it to the corresponding order, streamlining inventory tracking.
• Automatic separation of payroll documents: A company generates a single PDF containing pay slips for all employees. AIDA detects key information and splits the file into individual documents, sending them automatically to each employee while ensuring privacy compliance.

Why choose AIDA 14.0 for Enterprise Document Management?

With the new features in AIDA 14.0, your company can:

• 🔗 Create intelligent document connections, improving access to business information.
• 📊 Extract and analyze tables in a few clicks, eliminating manual data entry.
• ✏️ Edit PDFs directly within the platform, ensuring greater flexibility and control.

AIDA is the ideal solution for businesses looking for an intelligent document management system, integrating seamlessly with enterprise systems like SAP, Dropbox, SharePoint, Google Drive, OneDrive, and Xerox DocuShare.

Want to optimize your document management?
Discover AIDA 14.0 and revolutionize your workflow with digital document automation!