AIDA 13.0: how AIDA Hub redefines Document Management

AIDA 13.0 marks a pivotal moment in the evolution of document automation with the introduction of AIDA Hub.

This new feature sets the stage by automating document classification like never before, paving the way for AIDA’s already industry-leading data extraction capabilities to take center stage.

Together, these tools create a seamless workflow that transforms the way businesses handle documents.

For those familiar with AIDA’s prior versions, you know its ability to extract data from virtually any document is second to none. The introduction of AIDA Hub enhances this prowess by addressing a critical bottleneck: identifying what type of document you’re dealing with in the first place.

The impact is particularly striking in industries where efficiency and accuracy are mission-critical, such as manufacturing, logistics and transport, medical, finance and accounting and energy sectors. Let’s explore how AIDA Hub and AIDA’s data extraction engine are creating value in these fields.

Streamlining logistics and transport operations

The logistics and transport industry thrives on precision. From bills of lading to delivery confirmations, every document needs to be processed efficiently to keep goods moving. Delays in document handling can result in delivery failures or compliance issues.

AIDA Hub makes this seamless by first classifying large, mixed batches of documents. A scanned bundle containing invoices, customs declarations, and packing lists is split into individual files, ready for further processing. AIDA then extracts critical data such as tracking numbers, destinations, and declared values.

For a freight forwarding company managing thousands of shipments daily, AIDA ensures no document is misplaced and that all relevant data is available for smooth customs clearance and on-time delivery.

Improving accuracy in medical document handling

In the medical sector, document management plays a crucial role in patient care and regulatory compliance. From insurance claims to patient records, the ability to process sensitive documents quickly and accurately can directly impact lives.

With AIDA Hub, hospitals and clinics can handle diverse inputs, such as scanned patient forms or bulk-uploaded insurance claims. AIDA Hub automatically identifies document types, while AIDA extracts specific data like patient details, diagnosis codes, or payment amounts. This ensures that medical staff spend less time on administrative tasks and more time on patient care.

Consider a hospital handling thousands of claims monthly: AIDA eliminates the risk of misclassification or data entry errors, ensuring timely reimbursements and compliance with healthcare regulations.

Turning employee expense management into a breeze

Let’s revisit the common task of processing employee reimbursements, which is often a source of frustration for HR and finance teams alike. Employees typically submit receipts in bulk—a mix of restaurant bills, transportation tickets, and hotel invoices—all jumbled together.

This is where AIDA Hub shines. It steps in first, identifying each document as a distinct item: a meal receipt, a cab fare, or a hotel stay.

Once classified, AIDA takes over, extracting crucial details such as the total amount, date, and vendor name. With this information in hand, AIDA can even flag inconsistencies, like a missing signature on a hotel invoice or an unusually high meal expense, for manual review.

The result? A streamlined, accurate process that saves hours of manual effort and reducing errors.

Supercharging legal document workflows

Legal teams are accustomed to dealing with stacks of mixed documents: contracts, amendments, affidavits, and correspondence often arrive in a single scan or upload. The challenge isn’t just sorting these files but also extracting actionable data from them, such as dates, client names, and contractual terms.

AIDA Hub takes care of the first step, automatically identifying and separating each document type. Once that’s done, AIDA’s extraction engine goes to work, pulling out the exact data points required. Its ability to handle complex layouts, handwritten text, and even multi-page tables ensures that no detail is overlooked.

For example, a scanned contract and its amendments might be grouped and classified by AIDA Hub. Then, AIDA extracts critical clauses, payment terms, and signatures, presenting them in an easily accessible format.

The synergy between classification and extraction ensures that legal professionals can focus on analysis and strategy instead of administration.

The perfect partnership: AIDA Hub and AIDA data extraction

AIDA Hub is the ultimate front-end for document automation. It clears the path by handling classification, regardless of whether you’re working with neatly scanned invoices or chaotic multi-document bundles. But the real magic happens when AIDA takes over, leveraging its best-in-class data extraction engine to turn raw documents into actionable insights.

Some of the highlights of this powerful combination include:

• Adaptability to any document type: AIDA’s AI can be trained on any document layout with just one example, ensuring accurate extraction no matter how varied your documents may be.
• Advanced features for complex data: from multi-page tables to handwritten notes and barcodes, AIDA captures it all.
• Error detection and validation: AIDA doesn’t just extract data—it validates it, using built-in anomaly detection to flag potential issues.

This synergy makes AIDA the most versatile solution on the market, capable of handling everything from routine expense reports to high-stakes legal and financial workflows.

Why AIDA stands out

With AIDA 13.0, businesses are not just getting a new feature—they’re unlocking a new level of automation.

AIDA Hub handles the time-consuming task of identifying and separating documents, while AIDA’s data extraction engine turns those documents into gold, pulling out exactly the information you need with precision unmatched by any other software.

The impact is clear:

• Time spent on manual document processing is cut by 96%.
• Companies see an average ROI exceeding 1500% within just three months of adoption.

These aren’t just incremental improvements—they’re transformative changes that allow businesses to reallocate resources to what truly matters.

Experience the full power of AIDA 13.0

AIDA Hub and AIDA’s unmatched data extraction capabilities are the perfect pair for any organization looking to streamline workflows and eliminate inefficiencies. Together, they offer a smarter, faster, and more reliable way to handle even the most complex document challenges.

Don’t let your documents slow you down.

Start using AIDA for free today and check how AIDA 13.0 can transform your business.